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50+ Event Planning and Productivity Tools to the Rescue


Hey event planner: is your wall covered with sticky notes? Do you call or text your friends and awkwardly try to explain party details? Tough to keep track of all the planning deadlines?

Put down your day timer and take a breath!

Now, look at the list below. There are a TON of software tools out there to help you at any point in your event-planning journey!

Whether you’re planning your family’s next vacation or you’re organizing a huge customer conference, there’s something on this list to help you.

Invitation, Registration, & RSVP
Calendaring & Time Visualizations
Task Management
Bonus Tools

Invitation, Registration, & RSVP

Stop mailing out those invitations by hand and start using one of these savvy online services. Here are tools that will give you beautifully-designed invitation email, powerful registration tools, and guest management.

1. Acteva
An online ticketing, registration, and payment management system for events, both online and off.

2. Amiando
The European solution for large event registration and ticketing. Encourage registrations, track, email guests, sell tickets and manage your data in one place.

3. Anyvite
A great back-to-basics invite site that is optimized for viewing across multiple platforms including excellent mobile functionality.

4. ArrangeMySeat
More than just online invitations, they offer customer ticket sales and seating plans so your guests can RSVP, register, and choose their seats, all in one go!

5. Ejovo
More than just an online invitation site, Ejovo offers a complete solution for your party-planning needs including invites (of course), party themes, decor, recipes, and more.

6. EventWax
A completely free solution for managing your event from invitation to to day-of guest tracking. You can even sell tickets to your event (they’ll take a small cut in that case), create custom pages for your event, and manage attendees.

7. Eventbrite
Create events, sell tickets, track registrations, and even manage your event entries. It’s like TicketMaster, but not evil!

8. Evite
The Grandaddy of online invitations. Simple interface and lots of great designs for invitations, especially for kids events or informal parties.

9. Facebook Events
Create your event, invite, track, and message your guests all in the place where most of us spend our virtual free time anyway! It’s convenient to use, if not the most comprehensive.

10. Google+ Events
The new kid on the block allows you to send beautiful, personalized invitation through Google+. Better yet, this is a great new way to show off your event as it’s happening with “party mode.”

11. Orchid Event Solutions
Large event (think conventions) registration and housing service. You can set up online registration for attendees, exhibitors, and more and coordinate hotel says for guests.

Paperless post

12. Paperless Post
Online Invitations with a chic, grown-up aesthetic. Send your invite through Paperless Post using personalized digital “envelopes” or share via social media.

13. Phonevite
Call it a throw-back but sometimes the phone is a much faster way to communicate timely info. PhoneVite allows you record a message to be sent, en masse, to a multitude of different people. Perfect for last minute changes to patries, meetings, practices, or just saying “hi” to a whole

14. Pingg
The only online resource that mails postmarked versions of your invitations and still allows you to collect online RSVPs. You can send your invitations online, via social media or email, or through the post office, everything is tracked in one place!

15. PurpleTrail
Create customized event invites or cards to send out via snail mail email. They have LOTS of really cute designs!

16. Socializr
Originally started by Friendster founder, Jonathan Abram, Socializr has been acquired by start-to-finish party planning site, Punchbowl. Send out online invites or save-the-dates. You can even poll your guests to find out what date works best for them!

17. TimeBridge
The perfect solution for meeting invitations that means you can stop juggling your meeting times. Completely integrable with Google Calendar, Outlook, and iCal.

18. Twtvite
The Twitter invitation solution! Create your invite, push it to Twitter (complete with hashtags!) and track responses. Paid features include ticket sales and multiple events per month.

Calendaring & Time Visualizations

Save time and get your deadlines straight. Here are creative ways to see projects at a glance and easy ways to manage your calendar.

19. Boomerang Calendar
This is a simple, intuitive app that can be built right into Gmail. It will, from within Gmail, highlight dates and times that you are free or busy, and automatically add events to your Google calendar if you choose.

20. Doodle
Doodle’s calendar software integrates easily with a hugr variety of calendar applications and allows you to propose several dates and times and the participants can indicate their availability online. You’ll find the perfect time to meet in a quick and easy way no matter how many people and calendars are involved.

21. Gantter
Gantter is a free, cloud-based solution for project management. Completely integrated with Google Drive, you can attach Google Docs to your projects and timeline and easily see and share exactly where you are with any given project.

22. Ganttic
Estonia’s solution to MS Project, Ganttic features a visual approach to resource scheduling with
Simple drag&drop rescheduling, multi-project management, and almost no learning curve for team members

23. Gantto
Gantto reproduces the experience of sketching a project plan on a whiteboard, but using your computer so your projects are easy to modify and share with your team. The best part, it’s both PC and Mac compatible, just open up your web browser and start charting!

24. Liquid Planner
Easy and professional online software with integrated features for scheduling, collaboration, time tracking, analysis and reporting. Just assign and estimate your tasks, then put them in priority order, and LiquidPlanner tells you when you’re likely to complete the work.

25. TeamGantt
Create online, fully sharable Gantt charts. Drag-and-drop functionality, fill in completion percentages, upload files, and even communicate from within the application.

26. Timetoast
Create beautiful, dynamic timelines that you can interact with. Create a timeline of your company, your family history, or help your middle schooler on that tricky Boer War project.

Tom's Planner27. Tom’s Planner

Tom’s Planner is online Gantt chart software that allows anyone to create, collaborate and share Gantt Charts online with drag and drop simplicity. It’s web based, extremely intuitive and easy-to-use.

28. Which Date Works
This tool allows you to plan events quickly and easily by finding out your guests availability. It’s free, easy-to-use, and doesn’t require any registration. Woo!

Task management

Get your ideas and tasks out of your head and off your wall. Harness your creativity and gain power with these essential to-do tools.

29. Coolendar
Forget a boring grid-style calendar, Coolander lays out everything in an easy-to-use list that features alerts, custom hashtags, and a smooth, intuitive interface. Coolendar exists across almost all platforms, including mobile (even Kindle!), so your Coolendar travels with you where ever you go.


23. Daylite
This is a true all-in-one solution for business. Projects, sales, emails, meetings, calendars, contacts, notes, and more. More than a CRM, more than a calendar, more than a to-do list. It’s a little bit of everything and whole lot of useful!

24. Diigo
Finally you can collect your bookmarks from across multiple browsers and platforms with this unique service. Create notes, highlights, collections and then share them (or keep them to yourself) across social media.

25. Evernote
Throw away your pile of sticky notes or scribbled notepad and move over to Evernote. Save your ideas, things you like, things you hear, and things you see. Whether you type it in or snap a picture, everything you do is fully searchable so you can come back to it later.

26. Kuandoo
This app is like a party planner in your pocket. Get specific by tracking which guests are bringing which potluck dishes, who likes to drink what kind of booze, and who’s driving so you can even coordinate designated drivers.

27. OmniFocus
OmniFocus is designed to quickly capture your thoughts and allow you to store, manage, and process them into actionable to-do items. OmniFocus helps you work smarter by giving you powerful tools for staying on top of all the things you need to do.

28. Producteev
Producteev helps you organize your tasks and projects in the simplest way. With web, desktop and mobile apps, you can access your to-dos from anywhere.

29. Remember the Milk
This is truly a reinvented to-do list. With text-message reminders, categorizations, and integration across a variety of platforms, RTM is the original reinvented to-do list!

30. Things
Things is a Mac task-manager that seamlessly flows from work to home with iCloud integration.

31. Trello
Welcome to a “whiteboard with superpowers”. Organize anything, from life goals and to-do lists to group projects. You can add images, checklists, due dates, attachments, and more to your Trello board and then assign tasks, streamline communication, and get everyone on the same page, fast.

32. TeuxDeux
When all you need is a simple to-do list but want to look stylish while feeling productive then TeuxDeux is your perfect solution. Sync up with the Mobile App and you’ll look good and feel productive while on the go.

wunderlist33. Wunderlist
Many tools offer seamless integration between devices but Wunderlist actually comes through on their promise. With customizable backgrounds your to-do list can be as beautiful as you are.


Sometimes you need a team to pull off the impossible. Delegate tasks, check on progress, and brainstorm together in one location with one of these collaboration tools.

34. Basecamp
Get all of your team together, on one page, to share project timelines, deadlines, statuses, and communications.

35. Gatherball
This is the cooler, more laid back brother of Basecamp designed for helping plan group trips, outings, vacations, parties, or reunions. Anything where multiple opinions can make planning a headache. This is a seriously cool site.

36. Gliffy
Create professional charts, diagrams and info-graphics with this simple, web-based program.

37. Google Drive
An incredible online suite of tools that does everything from word processing, spreadsheets, presentations and more. You can save, share, collaborate and create intricate document databases.

38. GroupSite
Communicate easily via subgroups. share calendars, files, and media, and build deeper connections between team members.

39. MindMeister
Map the minds of your entire team and get everyone on the same page. Perfect for online brainstorming sessions, keeping track of projects and ideas, and building your team connections.

Paam 40. Paam
When your event stretches beyond the capabilities of being run by just you or your staff it’s time to recruit volunteers. Paam allows you to recruit and manage staff and volunteers for expeditions, projects, festivals, events

41. PowerNoodle
Powernoodle is a complete internal business communications solution that facilitates collaboration and brainstorming. It helps encourages feedback, allocate resources, and determine your next best steps. Practically the only thing it doesn’t do is rub your feet and make you dinner.

42. ProofHub
This web-based project management software helpers your team stay on target, communicate more effectively, and increases productivity. Now if only it came with rainbows and baby bunnies!

43. SmartSheet
Spreadsheets that have the capability to incorporate sites, alerts, Gantt charts and more? Yes, please!

44. WhoDoes
WhoDoes 2.0 is a web-based project management tool that helps team members collaborate with each other, share files, emails and manage milestones and tasks.

zoho projects45. Zoho Projects
Organize tasks, track time, track bugs, analyze reports, sync with dropbox and keep everyone on the same page. Coordinate, unify, and work smarter and faster.
Bonus planning tools

Bonus Tools

Either these tools do it all, help you do it all, or fit in a category all their own.

46. FluidTables
Planning a wedding is every bit as complicated as running a business so why wouldn’t you use some of the same tools. FluidTables focuses on the minutiae of wedding planning including invitations, seating plans, menus, volunteer coordination and much more.

47. MeetingApps
A clearinghouse of useful apps that will help your meeting run smoothly from helping attendees find hotels and restaurants to communicating with each other during your event.

moredays48. Moredays
Replace you paper calendars with this beautiful designed digital calendar. Save photos, add in sketches, and create a virtual scrapbook that you can look back on.

49. Rapportive
Pulling information in from your Facebook, Twitter, and LinkedIn accounts, Rapportive makes your Gmail experience much more comprehensive and gives you information at your fingertips to make you a better communicator.

50. SocialTables
Imagine all of your floor plans, seating charts, and guest lists living in one place where clients and teammates can access them in REAL-TIME.

51. Welcu
Welcu gives you all the tools you need to plan your event so that your team and your guests will love you. Guest management, digital invitations and RSVPs, all while allowing you to measure your results every step of the way.

52. PlaceFull
Plan and book all of your parties, meetings and events without ever having to pick up the phone. Weddings, corporate dinners, offsite meetings, birthday parties and more. Even book your event services!

5 thoughts on “50+ Event Planning and Productivity Tools to the Rescue

  1. Great list! This is a big help for those people or agencies that are into events planning and coordination.

  2. Thanks for this awesome list ! Me and my team is using proofhub these days and feeling happy to see it in your list.


  3. Very good list. Thanks! Also, I would like to add just one more tool to the task management category. The solution is called Kanban Tool ( It’s a web-based task board that supports real-time collaboration. Try it out. My team uses with great results.

  4. Thanks for a great list!

  5. Thorough list my friend. Trello is one of our favorites too! Our team loves it.

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